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Using Google Calendar

FAQ (Frequently Asked Questions)

Updated: May 18, 2017
May 17, 2017

Using Google Calendar

Please be aware that the method of using Cloud tools is subject to change. Please refer to the latest information on Google Calender Support Center.

How to use with PC

Log onto the Google website using your browser

Login screen

Once you have logged on, click on the google apps icon (3x3 square) on the top right corner of the screen, and select "Calendar"

Google apps menu

Calendar will load on the browser

Google calendar screen

You can use the direct access link if you wish to use calendar for the ECCS Cloud Email. There are many other dedicated apps for calendar that you can register using ECCS Cloud Email ( for macOS, etc). The registration process is the same as that for other Google accounts.

How to use with smartphone

Google provides free calendar apps for iOS or Android. Other calendar apps may be used if they are compatible with Google Calendar.

Sharing your calendar with someone

One of the advantages of creating calendar on Cloud is being able to share your calendar with other users. When sharing with other users, there is the option of setting up to “Share this calendar with everyone in the organization”, which is not available in regular Gmail accounts.

Google calendar screen

It is useful to create a group calendar, such as a laboratory schedule limited to members who are authorized to view and change the schedule.

You can create various calendars with one account and let specified users know your schedule by using different sharing settings for each calendar. However, please be aware that if you register a schedule you do not want other people to know in the wrong calendar, it may lead to information leaks.

Usage examples from University

Managing shared resources

If you create a calendar which can be changed by those authorized to reserve conference rooms, it can be used to manage shared resources, such as conference rooms, by managing them on a first-come-first-served basis.

Arranging schedule

If everyone scheduled to participate in a meeting uses a shared calendar, you can invite guests after the meeting organizer has found a time that is free for everyone and set the time and register the schedule on the calendar.

If some members do not share their schedule and the organizer must choose a time where the most number of participants can attended, it would be easier to use external services such as doodle, etc. You will be able to do almost the same things as the services if you create a Google spreadsheet as a way of sharing schedules.