Notice for ECCS users leaving the University of Tokyo following graduation, retirement, or resignation
FAQ (Frequently Asked Questions)
Updated: August 30, 2022
March 05, 2018
Contents
Main services that will no longer be accessible
- The use of various services will be suspended following your UTokyo Account becoming invalid.
The Educational Campus-wide Computing System (ECCS) provides exclusive services for members of the University of Tokyo. Therefore, your rights to use the ECCS will be revoked at the same time as you graduate or transfer to another organization (hereinafter called “leaving the university”).
Access to the following services authenticated by the right to use the ECCS will become unavailable at the same time your UTokyo Account becomes invalid.
Please note that the UTokyo Account does not always expire at the end of March but may expire at a time you do not expect (such as immediately after graduation or completing graduate school).
※Please be aware that if you cannot enter the "UTokyo Account User Menu", then it is not a problem with the ECCS. Please contact the academic affairs office (for students) or the personnel division of your department/faculty.
| Major Services that become unavailable |
|---|
| ECCS Terminals |
| ECCS Multifunction Printers |
| ECCS Cloud Email（including additional services such as Google Drive、Calendar) |
| Remote Access Environment |
| SSH Server |
| WebDAV Environment |
| ITC-LMS |
[If you leave the university (including temporarily leaving the university) ]Things you need to do before leaving the university where necessary
- Before you leave the university, back up data saved on Google Drive or set up email forwarding for ECCS Cloud Email to an off-campus account (available for around 180 days after deactivation) as follows.
- Please make sure to transfer data or emails well in advance before you leave the university because there are data transfer limitations.
Setting Up Email Forwarding
Please note that email forwarding for ECCS Cloud Email to an off-campus account is available for about 180 days after deactivation, if you set up the forwarding service while your UTokyo Account is still active.
You can still read emails that are sent to your ECCS Cloud Email address through the mail server of your designated forwarding address during this period.
Setting up email forwarding for your ECCS Cloud Email
After logging in to GoogleMail, go to “Settings (gear icon)” > “See all settings” > “Forwarding and POP/IMAP” > “Forwarding''
For details, please refer to Automatically forward Gmail messages to another account - Gmail Help (google.com).
Tips & Points for Setting Up Email Forwarding
- After clicking the “Add a forwarding address” button, a confirmation email from ECCS Cloud Email will be sent to the forwarding email address.
You can set the forwarding email address by taking either of the following actions.
- Enter the confirmation code described in the confirmation email and click the "confirmation button".
- After approving the automatically forwarding mail request from the link in the confirmation email, go back to the "Forwarding" setting screen and refresh your browser.
- When setting email forwarding, you can choose what you want to happen with the Gmail copy of your emails. It is recommended that you select " keep ECCS Cloud Email’s copy in the Inbox."
By making this setting, you can log in to ECCS Cloud Email and read and write emails until graduation or retirement. Following graduation or retirement, you can continue to read the emails that are sent to the forwarding email address.
- After finishing setting up the forwarding, please make sure to check that emails are received with the forwarding email address.
Please note that the settings will not be saved unless you click the "Save Changes" button at the bottom of the "Forwarding and POP / IMAP" screen.
- ECCS Staff Email (@mail.ecc.u-tokyo.ac.jp) was transferred to the Gmail based ECCS Cloud Email in July 2020. For details on the above system transition, please refer to Information on the system transition for the ECCS Staff Email
Notes for users who do not set up the email forwarding
- Once your UTokyo Account has been revoked, you will no longer be able to arrange email forwarding.
- Even after your UTokyo Account has been revoked, emails will continue to be received by your email account as usual. However, you will not be able to read those emails.
As the emails are being received by the system normally, no error messages will be returned to the senders for about 180 days.
Backing up ECCS Cloud Email data or data saved on Google Drive
Please refer to Backing up ECCS Cloud Email data before your graduation, etc.
For prospective emeritus professors, or part-time lecturers, etc. who will not be enrolled when the period of enrollments (tenures) changes at the fiscal year
Please contact the person in charge of the personnel affairs of your affiliation while you are still at the university to confirm whether or not your UTokyo Account will be valid continuously.
[Automatic continuation] for those who continue to work or be enrolled at the university
- Your right to use ECCS will be continued automatically if your UTokyo Account is still valid even though the academic year changes.
- UTokyo Accounts will not become invalid if you continue to be enrolled at the university such as advancing from undergraduate to graduate school (including advancing to a different graduate school from your undergraduate).
- Generally, UTokyo Accounts will not become invalid if your affiliation or status changes so long as there are no breaks in the period of your enrollment at the university.
Those who change their status from students to academic and administrative staff or vice versa even if they continue to work or are enrolled at the university
A new UTokyo Account ID will be issued when your status changes from that of a student to an academic and administrative staff (or vice versa) and accordingly you will not be able to take over your previous UTokyo Account. However, you will be able to take over your previous ECCS Cloud Email address and saved data by taking the following procedures.
Inquiries
